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Case Studies

SincronizadorGPS50: Maximizing Accounting Efficiency and Reducing Costs for Gestproject
LOCATION: Spain
CLIENT: Berrilan
YEAR OF COMPLETION: 2024
BUDGET: Confidential

EXECUTIVE SUMMARY
Gestproject, a leading solution in construction management software, faced the challenge of maintaining accurate and updated accounting amidst Spain's changing legislation and the non-accounting expertise of its users. Berrilan, in collaboration with Avant Leap, developed the SincronizadorGPS50, a solution that integrates Gestproject with the accounting software Sage50. This innovative approach has provided a comprehensive solution, leveraging automated data transfer to enhance efficiency and standardization, which resulted in a significant reduction in accounting errors, accelerated data processes, and considerable cost savings.
BACKGROUND AND CHALLENGE
The dynamic nature of the construction industry requires precise and timely accounting. Gestproject's challenge was twofold: keeping up with legislative changes that increased maintenance and marketing costs, and addressing the lack of accounting expertise among its users, which led to increased need for document review, manual work, and rework.
SOLUTION:
Avant Leap addressed these challenges by restructuring Gestproject's internal standards and workflows. The solution involved transitioning from manual accounting processes to an automated integration with Sage50, ensuring uniform application across other software platforms like Rhino and AutoCAD. This transformation involved developing a comprehensive set of standard documentation and guidelines, creating efficient Revit templates, and utilizing automated containers to streamline workflows and ensure consistency.
To elucidate the advantages of the SincronizadorGPS50, we examine its influence on the process of managing invoices within the accounting framework. According to an analysis conducted by Google Gemini, the typical duration for an accountant in Spain to manually transfer and verify an invoice ranges from 45 to 120 minutes. For the purpose of this analysis, we adopt a conservative estimate of 10 minutes per invoice, thereby highlighting potential improvements for users:
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Manual Process (Estimated): 10 minutes per invoice (under optimal conditions).
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With SincronizadorGPS50: The process is streamlined to 5 minutes for processing 100 invoices.
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Total Improvement: This represents an efficiency gain of 200 times the speed of manual processing.
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Cost Savings: With an assumed hourly rate of €25 for accounting consultancy services, the implementation of SincronizadorGPS50 would yield monthly savings of €500 for every 100 invoices processed.
RESULTS:
CONCLUSION
The SincronizadorGPS50 stands as a testament to the successful synergy between Avant Leap and Berrilan, delivering an innovative solution to streamline accounting management within the construction industry. By diminishing errors, hastening processes, and achieving substantial cost savings, our service adds considerable value to the efficiency and profitability of our business partner's software solution.
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