CASE STUDY

Driving Digital Transformation in Real Estate

Built for a Global Real Estate Leader That Outgrew Every Tool on the Market

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Ware Malcomb, a global commercial real estate design firm with 800+ employees across four countries, needed a custom-built digital platform to centralize fragmented project data, eliminate email-based workflows, and create a new client-facing revenue stream. No off-the-shelf tool existed that could meet all their requirements, so Avant Leap built one from scratch.

No off-the-shelf tool could do it.
So we built PlanSpot.

When a global real estate firm has 800+ employees, clients across four countries, and critical project data scattered across disconnected workflows, the answer isn't another SaaS subscription. Avant Leap engineered PlanSpot, a custom cloud-based portal with granular role-based security, intelligent document management, automated workflows, and a white-labeled client experience that opened an entirely new revenue stream for Ware Malcomb.

+800

Employees Across 4 Countries Served

5

Enterprise Integrations

1

New Revenue Stream Created

Case Studies

CASE STUDY 1

PlanSpot , Custom Web Portal for Ware Malcomb

Challenge

Ware Malcomb's critical real estate assets were scattered across disconnected workflows with no unified platform, an over-reliance on email for file sharing, no single source of truth, complex multi-stakeholder security requirements, and after extensive market research, confirmation that no existing software could meet all their needs.

Solution

Avant Leap engineered PlanSpot in two structured phases. Phase 1 delivered the core infrastructure: centralized document management for all file types (PDFs, CAD, architectural plans, virtual tours, marketing assets), in-browser file previews, time-limited secure sharing links, and a granular role-based permission system cascading across global, company, property, and suite levels. Phase 2 added robust auditing, automated notifications, continuous UX improvements, and full integrations with HubSpot CRM, Deltek Vantagepoint, Office 365, SharePoint, and Microsoft Teams.

Result

Ware Malcomb gained a single source of truth for all real estate project data, accessible from any office in any country by any authorized stakeholder. Document search time dropped significantly, project coordination accelerated, operational overhead from email-based handoffs was eliminated, and the white-labeled client-facing portal opened a new subscription-ready revenue stream directly tied to client engagement.

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